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Heckmondwike Grammar School

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Welcome to our Exams homepage. We have put together some information to give you advice and guidance on exams and controlled assessments.

Information for Candidates

At the start of the school year, all students in Years 10, 11, 12 and 13 are sent an email with the relevant information documents and warning notices relating to exams, coursework and controlled assessments. Students are advised to read the information carefully and save it for future reference.

Courses and Exam Boards (zipped file folder)

Exam timetables

Exam Board Timetables (zipped file folder)

Year 9 January 2018

Year 13 January 2018

Exam entries

Exam entries are made in February for the external summer exam season. Once entries are made, students are provided with a copy of their statement of entry, which they should check carefully to ensure they are entered for the appropriate units/exams. This should then be signed and returned to the Exams Office to confirm that all information is correct. All students are also issued with a personal timetable.

Exam clashes

If students have two or more papers timetabled in a session and the total time is more than three hours, it is possible to move one exam into a later or earlier session. In such cases, it will be necessary for students to call into the Exams Office in the run up to the exams to make arrangements to sit one or more exams at a rearranged time. If the total time is less than three hours or if the student prefers to they may sit one exam after another in the same session. If a student moves an exam into another session they will have to remain under supervision during and between both exam sessions.

Exam fees

School pays the entry fees for all subjects on the understanding that parents will reimburse the school if their son/daughter fails to attend for examination for any reason other than illness supported by a medical certificate. Similarly, pupils who fail to produce coursework, effectively disqualify themselves from an examination and will be charged the cost of the entry fee. Where it is possible, a candidate may wish to re-sit a unit. In this situation, school will not pay the entry fee and you will be asked to pay the re-sit entry fee. Bills are issued to students as soon as entries are made. Late entries incur additional late fees. Where students have a large re-sit bill, it is possible to set up a payment card with the exams office to make weekly payments.

Exam session times

For external exams, the start times are generally as follows:

  • Morning exams commence at 8.30am
  • Afternoon exams commence at 1.00pm
Start times will vary for internal exams so please check timetable information.

What to bring to exams

Students should arrive promptly for exams, ensuring they do not bring unauthorised material into exams. This includes mobile phones, ipods and MP3/4 players, which should be stored securely in lockers, prior to reporting to the exam room. A poster will be displayed in a prominent position outside every exam room, warning students that possession of unauthorised material could result in disqualification.

Students should ensure they bring the following equipment with them...

  • Black pen(s) not gel pens, pencil(s), eraser, ruler, pencil sharpener,
  • For some exams it may also be appropriate to have: compass, set square, protractor, calculator (if allowed).
  • Students may bring water, in a clear bottle (label removed) with a sports cap. No other drinks will be allowed.

Conduct during exams

Please read the Information for candidates for written exams which sets out the regulations which must be followed. There is a separate document Information for candidates for coursework. These guidelines have been put together by the Joint Council for Qualifications, on behalf of the exam boards. A Warning to Candidates poster will be displayed outside every exam room and should be read and adhered to by all students.

Guidelines when referring to exams/assessments on the internet

We all like to share our experiences when taking examinations. However, it is important to consider what you say. Your comments may lead to an investigation for malpractice and result in the application of a penalty.

Awarding bodies monitor social media and websites. They do not wish to see candidates jeopardise their marks or grades as there are significant consequences for anyone caught breaching the rules for examinations, controlled assessment or coursework. Please read our guidelines for online conduct.

Illness/Absence

If a student is unwell on the day of an exam, they should still try to attend school to sit the exam. Report any such cases to the Exams Officer before the start of the exam if possible. If a student is too ill to sit the exam, please contact the Exams Officer as early as possible and before the start of the exam. Any student who misses an exam due to illness should obtain medical evidence and present it at the Exams office at their earliest convenience.

Results Days

Results are available in the Sports Hall, accessed via Main Reception. Parking is available in the Staff and Visitor car park off Church Street. Vehicle entry to the Reception car park off High Street is not permitted, please do not drive into it or park on the road leading in to the entrance. Delivery trucks will need access.

Please be aware that school cannot be accessed via the North Street entrance.

AS and A2 Results are published on Thursday 17th August 2017 and students may collect their results from the Sports Hall as follows:

  • Year 13 from 8:30am
  • Year 12 from 9:30am

If you require help with clearing or contacting universities, Ms Garforth and Mrs Morton will be available in the ILA from 8am with computers and telephones available if needed.

Mrs Auld, or a member of the exams team, will be available in the sports hall first thing then in the office behind main reception for any post results queries and requests. Please remember, you must pay up front when requesting any services so please bring cash or cheque.

GCSE Results are published on Thursday 24th August 2017

Important – before leaving please fill in the yellow destination form (Form D) that is in your results envelope and hand this into Ms Garforth & Mrs Morton.

Mrs Auld, or a member of the exams team, will be available in the sports hall first thing then in the office behind main reception for any post results queries and requests. Please remember, you must pay up front when requesting any services so please bring cash or cheque. See attached for details of the Post Results services.

If you are unable to come into school on results day to collect your results, the following option are available:

  • e-mail - complete an email request slip at the Exams Office
  • post - if you want results by post, pass a stamped self-addressed envelope to the Exams Office
  • telephone - you can telephone for results from the times applicable to your year group as above.

Post Results Service/Enquiries about Results

Following publication of results, there are post results services available for both GCSE and A Level. The post results service and enquiries about results are available for a limited time only. Please use these links for details of the arrangements for enquiries about GCSE results (grade boundaries) and A Level results (grade boundaries). Students should ensure they are familiar with these arrangements before they sit any examination.

Year 11 External Students – Thursday 24th August 2017

We hope you will receive some excellent GCSE results and look forward to welcoming you into the Sixth Form at HGS.
Please present yourself at HGS from 10.30am and bring along all GCSE results, including those obtained in Years 9 & 10, together with a current valid passport. If, due to extenuating circumstances, you are unable to attend in person by 12pm please contact HGS by phone on 01924 402202 to confirm that you wish to still be considered for a place in the Sixth Form based on your GCSE results. It is extremely important that you contact the school with proof of your results as we have students on our waiting list who would like a place in the Sixth Form and we would wish to inform these students as soon as possible if a place opens.

Please access the Sports Hall via the Main Reception. Parking is available in the Staff and Visitor car park off Church Street. Vehicle entry to the Reception car park off High Street is not permitted, please do not drive into it or park on the road leading in to the entrance. Delivery trucks will need access.

Collection of Certificates

Certificates for Years 11, 12 and 13 are presented to students at Senior Prizegiving which is usually held during the last week of the autumn term, following summer exams. Any certificates not collected then, can be collected by students, in person from the Exams Office. Students may nominate a member of their family to collect certificates on their behalf, by providing written authority to do so. Former students who come to school to collect certificates, must report to main reception.

We are only required to keep certificates for one year, so students must ensure they collect them within this timescale.