Welcome to our Exams homepage. Here you will find some advice and guidance on exams and controlled assessments.
Certificates from Summer 2018 exams are available for candidates to collect from Heckmondwike Grammar School reception.
Information for Candidates
At the start of the school year, all students in Years 10, 11, 12 and 13 are sent an email with the relevant information documents and warning notices relating to exams, coursework and controlled assessments. Students are advised to read the information carefully and save it for future reference.HGS-Information for Candidates-Booklet KS4 HGS-Information for Candidates Booklet KS5
- Year 7 – 20th-24th May 2019
- Year 8 – 14th-18th January 2019 – Timetable
- Year 9 – 24th-28th June 2019 – Timetable
- Year 10 – 29th April-9th May 2019 – Timetable
- Year 11 Mocks – 15th – 23rd November 2018 – Timetable
- Year 12 – 29th April-9th May 2019 – Timetable
- Year 13 Mocks – 4th-15th February – Timetable
Students are provided with a copy of their statement of entry once the entries have been made in February. This should be checked carefully to ensure that they are entered for the appropriate units/exams, then signed and returned to the Exams Office to confirm that all information is correct. All students are also issued with a personal timetable and it is each student’s responsibility to know the dates and times of their examinations along with the equipment they will need.
NEW FOR 2019 – The awarding bodies have designated Wednesday 26 June 2019 as a ‘contingency day’ for examinations. This is consistent with the qualification regulators’ document Exam system contingency plan: England, Wales and Northern Ireland
The designation of a ‘contingency day’ within the common examination timetable is in the event of national or local disruption to examinations. It is part of the awarding bodies’ standard contingency planning for examinations. Centres must therefore remind candidates that they must remain available until Wednesday 26 June 2019 should an awarding body need to invoke its contingency plan.
Exam session times – For external exams, the start times are generally as follows:
Morning exams commence at 9.00am
Afternoon exams commence at 1.00pm
(Start times will vary for internal exams so please check timetable information).
Exam clashes – If a student has two or more papers timetabled in a session, and the total time is more than three hours, it is possible to move one exam into a later or earlier session. In such cases, the student will be informed of the clash and invited to discuss their options. If the exam is moved into another session the student will have to remain under supervision during and between both exam sessions and will not be allowed access to their phone, any electronic communication/storage device or have access to the internet.
Illness/Absence – If a student is unwell on the day of an exam, they should still try to attend school to sit the exam. Report any such cases to the SSM, Exams Officer or Invigilator before the start of the exam if possible. If a student is too ill to sit the exam, please contact school to inform the SSM or Exams Officer as early as possible and before the start of the exam. Any student who misses an exam due to illness should obtain medical evidence and present it at the Exams office at their earliest convenience.
Exam fees – Heckmondwike Grammar School will pay the entry fees for all subjects on the understanding that parents will reimburse the school if their son/daughter fails to attend for examination for any reason other than illness supported by a medical certificate. Similarly, pupils who fail to produce NEA or coursework effectively disqualify themselves from an examination and will be charged the cost of the entry fee. Further details can be found in the document Entry Deadlines, Fees and Charges.
Provisional exam board calendars 2019/20
The provisional timetables will be available on exam board websites from 28th February 2019.
If you are unable to come into school on results day to collect your results, the following options are available:
E-mail – complete an email request slip at the Exams Office or alternatively download Exam Results by Email here, before the end of summer term.
Post – if you want results by post, pass a stamped self-addressed envelope to the Exams Office.
Telephone – you can telephone for results from the times applicable to your year group as below.
Authorise someone to collect your results on your behalf.
A Level Results are published on Thursday 15 August 2019. Students may collect their results from the Sports Hall, accessed via Main Reception from 8:00am.
GCSE Results are published on Thursday 22 August 2019. Students may collect their results from the Sports Hall, accessed via Main Reception from 8:00am.
Post Results Service/Enquiries about Results – Following publication of results, there are post results services available for both GCSE and A Level for a limited time only. Please use the links provided for details of the arrangements for enquiries about GCSE Results and A Level Results.
Please click the following link to view the JCQ guidance on Post Results Services.
Collection of Certificates
Certificates for Year 11 and Year 13 students are available for collection at Senior Prize Giving in December, following the summer exams. Any students who are unable to attend can collect their certificates from Heckmondwike Grammar School reception from January to April. Please note that we are only required to hold your certificates for 12 months after they have been awarded, after that they may be confidentially disposed of following the guidelines laid out by the JCQ and the Awarding Bodies.
If you believe that Heckmondwike Grammar School still holds certificates for exams completed here prior to last academic year, please contact the Exams Team by either filling out the contact form on the website or ringing 01924 402202. Please provide your full name, as it appears on the certificates, and the year of your final exam here. If we no longer have your exam certificates you will need to contact the exam boards directly, please use the document “Lost or Replacement Exam Certificates” for further guidance, if required.
Collecting in Person
Please contact the Exams Team to arrange a date for you to collect your exam certificates to ensure that they are in the reception area for you when you arrive, allowing at least 1 working day between your request and the collection date. You will be required to show ID and sign a document when you collect your certificates.
Nominating a family member or friend to collect
Please contact the Exams Team to arrange a date for your nominated person to collect your exam certificates, allowing at least 1 working day between your request and the collection date. The Certificate Collection Request form should be completed by you and produced when the authorised person collects the certificates. They will also be required to show photo ID and sign the document before the certificates are handed over.
Posting out certificates
If you are unable to arrange for someone to collect your certificates in person, we will post out certificates as a last resort. Due to the costs involved in replacing lost exam certificates we prefer to hand certificates over in person, but we can arrange to post the certificates in a stamped, self-addressed A4 envelope that you provide. Please complete the Certificate Posting Request and post it in with your envelope.